Creating stand-out documents

We often forget that printed documents are not only judged by their contents but also by their appearance. While in some cases, presentation is not always the first consideration when reviewing a particular document, there are many instances where a document does need to stand out visually, in order for it to be considered impressive. Examples of this include:

  • CVs
  • Official correspondences
  • Business proposals
  • Article submissions
  • End of year financial reports
  • University dissertations

Presentation makes perfect

So we know the types of documents that will require a good standard of presentation as well as insightful contents. But how do we improve the look of documents to ensure they stand out and how can we keep them protected, to avoid any damage occurring to key pages? Here are some top tools we recommend investing in, that will help enhance your document presentation:

  1. Paper trimmer: Ensure every page of your printed booklet is uniform or resize a presentation poster with the help of a trimmer. Trimmers provide fast and effective cutting for home or office projects, giving a professional and consistent finish on a number of document types.

  1. Binding machine: Transform a bundle of plain printed pages, be that a proposal or student dissertation, into a sleek and professional book with the help of a binder. Find advice and tips on making the best use of a binder here.


  1. Laminator: Laminating is a great way to protect and enhance important documents, posters or printed presentation graphics. For example, simply putting a one-page corporate letter in a laminating pouch can turn a dull document into a polished printed announcement. Find the best laminator for you here.

Invest for success

Investing in tools such as binders and laminators may seem like a lot of trouble just to be able to make your printed documents look well turned out, but they may well be the key to standing out to the employer who has received your CV, the potential new client reviewing your proposal or the lecturer who is assessing your final dissertation. As well as this, those that own a binder and laminator will find that they are not simply tools for professional use. In fact both tools are just as useful at home in a variety of ways.

GBC believes in the power of a stand–out document, delivering innovative document finishing tools that enable users to create printed documents that leave a lasting impression. 2017 marks the 70th Anniversary of GBC. Since 1947, the brand has stayed at the forefront of cutting edge developments in the print finishing market. To find out more about GBC, please visit our website or follow @gbceurope on Twitter.

Documenting Success

Document finishing techniques such as laminating or binding are often regarded as a great way of turning a stack of pages into a well-presented and professional looking booklet or poster. It is sometimes considered that the finishing process is time consuming and too complex for those unacquainted with the particular machine. In fact a simple bound and laminated document can make a huge difference.

Presenting information professionally

Even in the digital age, tangible documents still matter. When presenting information in a meeting, a printed booklet will create a great first impression, in any industry. For example, in creative agencies, handing out hard copies during a major pitch that have been bound and laminated will give a professional edge over competition and reinforce brand image. In a financial firm, distributing copies of a presentation is essential so clients can have a closer look at charts and graphs discussed. In law firms, a laminator and binder are essential tools, when presenting case files or protecting crucial documents that need to be filed.

GBC’s document finishing checklist

Now we know why it’s worth taking the extra time to ensure your documents look presentable and professional, here’s a handy checklist of things to remember when finishing a printed document:

  • What will the document be used for?

The purpose of the document will usually determine what type of laminating or binding it requires. Also consider how long the document should last

  • What type of binding does it require?

If the document you’re binding requires security, such as proposals or company briefs, the best binder material is wire. In a school environment, using a comb binding machine is a better choice, as it is very cost effective and a quick and easy method when binding large numbers of booklets.

  • What is the best laminator choice for the document?

Pouch laminators are a great choice to give a school arts and crafts display a clean finish, while a roll laminator is better suited to professional environments to achieve a good looking document in minimal time. The amount you use it will determine if you need a small or large laminator.

  • Does the document require any finishing touches?

Once you have transformed your document, remember to give all the pages a final check through to be certain there are no issues. Remember to trim pages using scissors or a guillotine to ensure every page is uniform.

2017 marks GBC’s 70th anniversary. Since 1947, GBC has delivered cutting edge document finishing solutions to a variety of industries. GBC ensures that every business has the tools required to create professional and well presented meeting handouts, helping companies worldwide to impress in meetings and business pitches. Learn more about GBC and discover the best binder and laminator for your workplace by visiting our website or following @gbceurope on Twitter.

Breaking the boundaries with binding

Innovative artwork created using GBC binder as an essential tool

Using ordinary materials to create standout and thought provoking documents can be challenging, but that’s just what artist Philipp Gufler has done in his latest project. With prior work spanning a variety of media including print and video, Gufler’s latest piece is titled “Indirect Contact” and contains personal writings as well as a textual amendment and alteration of the German novel series “Die Geschichte der Empfindlichkeit” by Hubert Fichte to challenge the normalisation of sexuality.

Heightening the intrigue surrounding the book and elevating the work beyond that of a traditional printed piece relies on the artist’s original use of GBC ColourClear binding covers. Gufler printed his text directly on the semi-transparent binding covers, a process intended to “visualise the textual fragility and serve to demonstrate the transparency achieved by the textual deconstruction.”

Photo: Roman März, Berlin and BQ, Berlin. Courtesy of the artist and BQ, Berlin


These translucent coloured covers are typically used when binding documents to protect and enhance title pages. Gufler’s use of GBC’s binding covers to print the book creates a unique effect.

Gufler’s artist book was presented in the exhibition “Romankreisen” at BQ, Berlin. The limited edition print run includes 100 copies in English and 100 in German. His project demonstrates how it is possible to create stunning visual artwork from everyday materials.

Photo: Philipp Gufler. Courtesy of the artist and BQ, Berlin

Binding machines are a great way to add a spark of creativity in the traditional workplace environment, make your documents stand out and improve their durability. Have you ever thought about using a binding machine to create reference guides, instructional manuals, workbooks, kids craft books or school hand-outs?

There are various types of binding machines available, from comb binding to thermal binding. The type of bind you select will affect the end result and each adds a different look and feel to your document. Thermal binding uses heat to activate a strip of adhesive glue that firmly holds pages within a document, in a similar way to how many books or novels are bound. The results are permanent and pages can only be removed by tearing, making them a secure choice for document binding.

Take a look at the GBC guide on how to choose the best binder to discover what machine will allow you to take your presentations, displays and booklets to the next level.

Check out more works from Philipp Gufler by visiting his blog and find more details about his recent exhibitions at the Françoise Heitsch and BQ galleries.

Have you taken an ordinary item of stationery and used it to create something incredible? Let us know by commenting below or tweet us @RexelEurope.